Set Database Properties

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You can set a range of database properties for your database. This includes display name, status, viewability outside of workgroups, mailing lists etc.

Properties are divided into two dialogs for ease of use:

To set properties for the database

  1. From the Administration Dashboard, select Database | Properties. The Database Properties page is displayed.
  2. Complete the General Information details as required:

These fields are self-explanatory.

  1. Complete the Behaviours / Ownership details:

These fields are:

Default Access...

This determines whether anyone outside your workgroups can see the database. This can be:

  • Hidden. Not viewable.
  • Viewable. Viewable.
  • Pending. Viewable only if Status is 'Pending'.
  • Public. Viewable only if Status is 'Public'.

Set 'public to pending'...

Select this checkbox to ensure that any time you edit a record in the database, its Access status automatically reverts to 'Pending'. This ensure that you have time to review your changes before making the database record available to public viewing.

Allow online registration...

Select this checkbox to allow users to register databases that they have created.*

Carry out nightly URL validation...

Select this checkbox to check that all record URLs are valid. If records are found that are invalid and have been invalid for more than a few days they are marked as broken.*
  1. When complete, click Save.

Note. You can edit these details at any time.

To set advanced database properties

  1. From the Administration Dashboard, select Database | Advanced Properties. The Advanced Database Properties dialog displays.
  1. Complete the Advanced Database Properties dialog as required:

  1. These fields are self explanatory or will be described in this help where they are relevant. If you do not understand them then we recommend leave as is or contact the Heurist Team via the Heurist Network Contact page for further details.

(See also Import Records.)

  1. When complete, click Save.

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